ARTICLE THREE: PECC CHARACTERISTICS
3.1 FEATURES OF PECC
3.1.1 PECC's strength lies with its member committees and its region-wide networks of experts. PECC is built on their activities, both domestically and internationally.
3.1.2 The PECC decision-making process is consultative and consensus seeking.
3.1.3 PECC is policy oriented, proactive and pragmatic.
3.1.4 PECC is anticipatory and forward-looking.
3.1.5 PECC seeks to cooperate with other international and regional organizations that have complementary aims and purposes.
3.2 ORGANIZATIONAL STRUCTURE
3.2.1 The PECC organization consists of its:
• Member committees
• General Meeting
• Standing Committee
• Executive Committee
• Task Forces
• International Secretariat
3.2.2 PECC members are committees from economies and organizations in the Pacific that have been admitted to PECC.
3.3 PECC MEMBER COMMITTEES
3.3.1 The basic units of the PECC organization are the member committees.
3.3.2 Each PECC member economy has its own member committee, through which it participates in the PECC process.
3.3.3 Each member committee includes stakeholders in the economic development of the Pacific as set out in 2.2.1 above and promotes their active participation in the PECC process.
3.3.4 Associate membership may be granted to committees from other Pacific economies that have demonstrated sustained interest and involvement in PECC activities and programs. Associate members may participate in all PECC activities and programs, except meetings ofthe Standing Committee.
3.3.5 Institutional membership has been granted to PBEC and PAFTAD and may be granted to other organizations and institutions with common aims and objectives. Institutional members do not have voting rights within the Standing Committee.
3.3.6 Unanimous agreement of the Standing Committee is required for PECC membership.
3.3.7 When applications for membership are considered, consideration is given to whether or not the applicant:
• Accepts the objectives of PECC and the principles set out in this Charter;
• Is committed to economic cooperation in the Pacific based on free and open economic exchanges;
• Has extensive economic activities in the region;
• Has established a viable member committee;
• Has made a substantial contribution to a number of PECC work programs, excluding General Meetings, in the previous three years.
3.3.8 When deciding upon a specific application for membership, the Standing Committee gives the fullest consideration to PECC's capacity to absorb and productively engage the prospective member.
3.4 THE PECC GENERAL MEETING
3.4.1 The General Meeting is the main forum for PECC to develop strategic perspectives to promote the Pacific Community. This includes a broad-based discussion on PECC’s activities.
3.4.2 The General Meeting should ideally take place on an annual basis and the exact schedule of the General Meeting is proposed by the host member committee and decided upon by the Standing Committee.
3.4.3 Participants in the PECC General Meeting are delegates from PECC member committees and observers.
3.4.4 Observers are interested parties or persons who do not belong to PECC member committees.
3.4.5 The agenda for the General Meeting is proposed by the host member committee, developed by the Executive Committee and decided upon by the Standing Committee.
3.4.6 The organization of the General Meeting is the responsibility of the host member committee with the assistance of the PECC International Secretariat.
3.5 THE PECC STANDING COMMITTEE
3.5.1 The Standing Committee is the policy-making body in the PECC organization.
3.5.2 The Standing Committee consists of one representative of each member committee and institutional members of PECC.
3.5.3 The Standing Committee meets once a year at the time of the PECC General Meeting.
3.5.4 The Standing Committee guides the PECC process, the development of the substantive work program, and endorses PECC statements and positions.
3.5.5 The Standing Committee has the discretion to approve representatives of other regional bodies or institutions as participants in the work of the Standing Committee.
3.5.6 The Standing Committee is responsible for the expenditure of funds from the PECC Fund, including the expenditure of funds for the PECC International Secretariat.
3.5.7 The Standing Committee is chaired by two persons who are elected by consensus by its members for a period of 3 years and may stand for re-election once. The co-chairs should provide continuity in leadership and should provide leadership for the organization from both sides of the Pacific. The Standing Committee co-chairs should have adequate institutional support from its member committee.
3.5.8 The co-chairs or their designated representatives from among Standing Committee members preside at all meetings of the Standing Committee
3.5.9 The co-chairs report regularly to the Standing Committee between meetings on activities carried out on behalf of the Standing Committee.
3.5.10 Special meetings of the Standing Committee may be called at the discretion of either of the co-chairs or at the proposal of at least one-third of the Standing Committee with the concurrence of at least two-thirds.
3.5.11 At least two-thirds of the member committees must be represented at a Standing Committee meeting to constitute a quorum.
3.5.12 Standing Committee members who are unable to attend meetings may designate proxies to represent them with full voting rights, provided that advance notice is given to the Chair in writing, by facsimile or email.
3.5.13 In a meeting with a quorum present, any member or proxy may make a motion for consideration by the Committee during that meeting.
3.5.14 In the absence of a consensus, issues requiring a decision of the Standing Committee are put to a vote, with each member committee having a single vote. Decisions require an affirmative vote of at least two-thirds of the committees present, except for decisions regarding membership, which require unanimity as set out herein. In no case shall a motion carry without the affirmative vote of at least half the member committees.
3.5.15 The Secretary General of the International Secretariat or a designated rapporteur drafts the minutes of the Standing Committee meeting and circulates them to members of the Standing Committee as soon as possible after each meeting for comment and approval.
3.6 THE PECC EXECUTIVE COMMITTEE
3.6.1 The Executive Committee is a subset of and operates under the direction of the Standing Committee that oversees the day-to-day work of PECC.
3.6.2 The Standing Committee delegates the following functions to the day-to-day operations to the Executive Committee:
(a) to select and propose PECC's Task Forces;
(b) to evaluate and coordinate PECC's work programs;
(c) to guide the operations of the PECC International secretariat and evaluate its performance;
(d) to oversee the use of financial resources and to lead in fund raising activities.
3.6.3 The Executive Committee forms sub-committees, such as an audit committee, as it deems appropriate for fulfilling its role.
3.6.4 Members of the Executive Committee are nominated by Standing Committee members and approved by the Standing Committee by consensus. It should consist of 11 members. The Secretary General (ex-officio) attends in a non-voting capacity.
3.6.5 Attendance at meetings of the Executive Committee is limited to its members and others invited by the co-chairs such as Task Force coordinators.
3.6.6 The co-chairs of the Standing Committee are the co-chairs of the Executive Committee.
3.6.7 The Executive Committee co-chairs preside at all Executive Committee meetings.
3.6.8 All decisions of the Executive Committee are notified to all members of the Standing Committee.
3.6.9 The Executive Committee meets at least twice a year. Where necessary it can conduct its business and make decisions electronically.
3.6.10 Special meetings of the Executive Committee may be called at the discretion of the co-chairs of the Executive Committee with the concurrence of at least two-thirds of the members of the Committee.
3.6.11 A quorum of the Executive Committee consists of at least eight members of the committee.
3.6.12 In a meeting with a quorum present, any member may make a motion for consideration by the Committee during that meeting.
3.6.13 Decisions of the Executive Committee are made on the basis of consensus.
3.6.14 The Secretary General of the International Secretariat drafts the minutes of the Executive Committee meeting and circulates them to members of the Executive Committee as soon as possible after each meeting for comment and approval.
3.7 THE PECC TASK FORCES AND NETWORKS
3.7.1 THE PECC TASK FORCES
184.108.40.206 The PECC Task Forces are the primary mechanisms within PECC for developing policy-oriented recommendations. Task Forces can be proposed by member committees, PECC networks, and the Executive Committee.
220.127.116.11 A proposal for a Task Force must include its funding arrangement.
18.104.22.168 The number and duration of Task Forces are proposed and approved by the Executive Committee.
22.214.171.124 Task Forces are composed of experts from member committees as well as other relevant individuals and institutions.
3.7.2 THE PECC NETWORKS
126.96.36.199 PECC networks comprise experts from member committees and other individuals as well as institutions and companies.
188.8.131.52 The PECC International Secretariat maintains and promotes connectivity within and between PECC's networks. Member committees and associated institutions coordinate network activities.
184.108.40.206 PECC's networks function as:
(a) A source for identifying issues and developing ideas that could lead to forming Task Forces;
(b) A pool of expertise that can be drawn upon in the work of Task Forces;
(c) A channel for disseminating the substantive work; and
(d) A means of achieving active and wide stakeholder participation.
3.8 THE PECC INTERNATIONAL SECRETARIAT
3.8.1 The International Secretariat is the administrative unit within the PECC organization and reports to the Standing Committee/Executive Committee.
3.8.2 The role of the International Secretariat is to:
• Provide administrative assistance to the Standing Committee/Executive Committee Chair;
• Facilitate communications among PECC member committees as well as Standing Committee/Executive Committee members
• Assist in organizing meetings for the Standing Committee and Executive Committee;
• Maintain PECC's historical records;
• Maintain PECC's networks;
• Provide public relations and outreach services;
• Provide liaison with international institutions; and
• Provide other support as directed by the Standing Committee and Executive Committee.
3.8.3 The International Secretariat is located in Singapore.
3.8.4 The premises of the International Secretariat are provided by the Ministry of Foreign Affairs in Singapore.
3.8.5 The Secretary General is the head of the PECC International Secretariat.
3.8.6 The Secretary General is recruited for a period of 3 years that can be extended.
3.8.7 The Secretary General works under the direction of the Standing Committee/Executive Committee on all aspects of projecting the work of PECC.
3.8.8 The Secretary General prepares a budget for approval by the Standing Committee.
3.9 FUNDING FOR THE INTERNATIONAL SECRETARIAT
3.9.1 The salary of the Secretary General is to be paid out of the Special Fund created for that purpose.
3.9.2 The remaining costs of the International Secretariat, including employment of locally recruited staff, are paid out of the PECC Fund.